Vista Points Hiring, Financial Administrative Systems Coordinator
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Job Title: |
Financial Administrative Systems Coordinator |
Travel Required: |
Varies/minimal |
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Department/Group: |
Special Needs Trusts |
Position Type: |
(35 - 40 hours/week) Full time |
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Location: |
Office – Mt. Juliet |
Date posted: |
July 29, 2021 |
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Level/Salary Range: |
$25.00 per hour |
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HR Contact: |
Darlene Kemp Executive Director |
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Will Train Applicant(s): |
Yes |
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Office Information: |
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Phone, Fax or E-mail: Phone 888-422-4076 Office 615-758-4660 Fax 615-758-4661 Email info@vistapoints.org |
Mail: Vista Points, Inc. Attn: Darlene Kemp, MPH, MBA-HCM Executive Director 1550 N. Mt. Juliet Rd., Suite 203 Mt. Juliet, TN 37122 |
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Job Description – Financial Administrative Systems Coordinator |
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Job Purpose: Financial Administrative Systems Coordinator Overview: · The ideal candidate will be experienced in handling a wide range of administrative and executive support-related tasks and will be able to work independently with little or no supervision. · This person must be exceedingly well organized, flexible, and enjoy the administrative challenges of supporting a small office of diverse people and programs. · The ability to interact with staff (at all levels) in a fast-paced environment, frequently under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role. · Perform various clerical and accounting tasks related to the operation of the company and financial trust administration, to include posting entries, verifying, and reconciling input to financial reporting systems, preparing and processing distribution requests, preparing and assisting in the preparation of financial reporting. · Assist in ordering, care, maintenance, and utilization of company equipment, supplies and inventories. · Attend and participate in conferences, exhibits, training, and related events. · May lead, guide, and train staff employees, and/or volunteers performing related work. · Communicate with vendors, clients, and professionals to obtain needed documents, resolve problems, and monitor clients. · Work closely with the Executive Director and staff to coordinate, launch, carry out, and evaluate special projects related to professionals, clients, and potential clients. · Perform miscellaneous job-related duties as assigned. Required Skills/Qualifications: · Bachelor degree required. · Proficient skills in QuickBooks; proficient in Microsoft Word and Excel. Ability to learn software: specifically, TimeMatters database. · Expert level of written and verbal communication skills, strong decision-making ability and attention to detail are equally important. · Legible handwriting. · Ability to handle confidential information with extreme professionalism. · Communicate and manage incoming and outgoing phone, fax, and electronic communications on behalf of the organization. · Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner. · Capable of following directions. · Punctual. Arrive to work on time. · Orderly and clean. Maintain work area in an orderly fashion, free of trash, debris, and food. · Business attire in office. Required Knowledge and Abilities: · Ability to: · analyze and solve problems · read, sort, check, count, and verify numbers · prepare routine administrative paperwork · balance/reconcile accounts · use an automated accounting system · prepare financial reports · perform simple account procedures · Knowledge of cash management principles and/or procedures. · Knowledge of payroll policies and procedures. · Knowledge of accounts payable procedures and practices. · Proficiency in basic data entry and/or word processing skills. Working Conditions and Physical Effort: · No or very limited physical effort required. · No or very limited exposure to physical risk. · Work is normally performed in a typical interior/office environment. Restrictions: · No personal use of computers during office hours · No personal cell phone use during office hours · Nonsmoker – no tobacco product or vapor cigarettes |
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Background Checks will be conducted – criminal, vehicle, employment, drug screening |
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